Change of Personal Data
Primary Name Change
To change your primary name, also known as your current legal name, on your student record you must complete and submit the Name Change form (PDF) along with copies of legal documents that show your previous and new name.
The documents along with the form can be brought to our Enrollment Services window during business hours or sent via email to Enrollment Services at enrollmentservices@hnrgrl.com for processing. Submit copies of legal documents via your TCC email account, which is the primary form of communication with the college.
Outside of business hours, you can also drop copies of the documents at our drop box located on the East side of building 7, next to parking lot J. Documentation must include previous and current legal name.
Requests have a processing time of two business days.
Legal Documentation Options:
- Marriage Certificate or License
- Original Birth Certificate and Current Driver's License
- Certified Court Order
- Certified Divorce Decree
- Passport with a second legal document from this list
- Newly issued and Former Driver's License
Legal name changes will change MyTCC portal login and email address. For support please contact the student help desk at support@hnrgrl.com or by phone 253-566-5176.
This form can also be used to document any former legal names that may have been on file at other schools (i.e. transcripts from other schools coming to TCC for evaluation). Please let us know any previous names you may have on transcripts or other records being transferred to TCC. You will need to submit your current legal identification with your request to document former names on your account.
Name Change Form (File Online)
Social Security Number Update
Students who need to make a change to their social security number on their Tacoma Community College records must submit the Social Security Number Form online. A valid driver’s license and social security card are required for SSN changes. If you are not comfortable with uploading additional documentation, the online form can be printed and submitted to Enrollment Services for processing.
This form can also be used to put an Individual Taxpayer Identification Number (ITIN) or Washington Application for State Financial Aid (WASFA) number on file.
Social security Number Form (File Online)
Date of Birth Correction
Students who need to make a correction to their Date of Birth must submit a Driver's License, Passport or Birth Certificate to Enrollment Services at enrollmentservices@hnrgrl.com. To review your Date of Birth login to your ctcLink account-->Student Homepage--> Profile--> Personal Details.
Preferred Name Change
- Log in to your ctcLink account. Your Student ID Number/ctcLink ID can be found by visiting My E-Services.
- Select Student Homepage
- Select Profile
- Under Personal Details select the plus sign ( +) under Names
- In the type field select Preferred
- Enter your preferred name in the fields and save
Changing your preferred name in ctcLink will automatically update your Display Name in Canvas. Your Display Name appears in Discussion Boards, Canvas Messaging, and Assignment Submissions.
Changing your preferred name in ctcLink will not update your Canvas Account Name, which is what instructors see in the Canvas Gradebook.
Gender Identity and Sexual Orientation
Gender Identity and Sexual Orientation are voluntary self-disclosure fields. The primary purpose for collecting sexual orientation and gender identity information is to ensure inclusivity and success for all students at TCC. It is imperative to provide safe places for all students to be affirmed in their identity and learn in an environment free from harassment and discrimination. In addition, this data will assist TCC in providing services and creating programs and curriculum designed to support student success within the LGBTQIA+ community. To update your Gender Identity or Sexual Orientation select Student Homepage--> Profile--> Biographic Tab--> Gender Identity or Sexual Orientation
Legal Sex
Legal sex is defined by the Washington Adminsitrative Code (WAC) and ctcLink as the sex that appears on a person's birth certificate or driver's license (see WAC 246-490-075 or WAC 308-104-0150). Legal sex can only be updated by Enrollment Services. We are currently establishing a procedure to process changes to legal sex and will update this page soon with details. Please note that this does not refer to a person's gender identity, which is a separate field in ctcLink.
If you would like to change the sex designation that appears on your birth certificate to match your gender identity, please visit the Washington State Department of Health website.
If you would like to change the sex designation that appears on your driver's license or state ID card (referred to as "gender designation" on these documents), please visit the Washington State Department of Licensing website.
Address, Phone and Email Updates
- Log in to your ctcLink account. Your Student ID Number/ctcLink ID can be found by visiting My E-Services.
- Select Student Homepage
- Select Profile
- Select the Contact Details and/or Addresses tab
- Under the various tabs you are able to update your email, phone and address. If you are a financial aid student please insure you use the Home address type. As this address type is what financial aid uses in their processes.
- Select the plus sign ( +) under the field needing updates
- Enter changes and save
Degree Name
Indicate how you would like your name to appear on your diploma by logging into ctcLink and selecting Student Homepage-->Profile--> Select the plus sign (+) and the Degree Name type should appear to allow you to enter your Diploma Name.